Budget Administrator

Overview

We’re looking for a marketing-savvy Budget Administrator to support the Marketing Function and increase marketing effectiveness for a top SaaS company.

The Budget Administrator will coordinate operational activities related to marketing spend by serving as a budget partner to assigned marketing teams, finance, procurement, accounting, and accounts payable teams from across the globe.

Key Responsibilities

1. Be a core participant in the Budget Management function in support of marketing’s variable spend, through the administration and operation of company forecast, planning, and budgeting processes.
   • Partner with primary budget owners to ensure total budget allocations match quarterly budget targets.
   • Identify and resolve budget allocation issues quickly and efficiently.
   • Meet with budget and sub-budget owners to review forecasts and identify under/over spend risks.
   • Track and review reversals/overages from prior quarters with accounting teams.
   • Audit monthly accrual reports and assist with month-end close process with end goal of providing accurate accruals to accounting.
   • Pre-screen contracts and submit to Procurement for review and signature.
   • Review purchase order requests for accuracy/completeness of information and create a high volume of purchase orders using NetSuite (up to 100+ POs per week).
   • Drive purchase orders through the approval process by partnering with Marketing, Procurement and Finance.
   • Provide reporting of pending and approved POs, invoices received against those POs with comparison to budget targets.
   • Ensure timely return of contracts and POs to marketers/vendorsfor campaigns to go live.
   • Work with vendors to track down past due invoices.
   • Initiate and facilitate conversations between cross functional stakeholders to identify the business issue to be addressed.
   • Serve as a liaison with US and International accounts payable Teams by reviewing accounts payable invoice entries, reconciling against the budget management system, and requesting corrections as needed.
   • Train new Marketing team members on the overall budget management process including all tools, forms and the end-to-end process.
   • Pitch in on special projects and cover for other budget team members as needed.
2. Drive improvements to streamline and automate budget management, by focusing on simplifying and reducing the administrative burden on the marketing budget owners.

• Working with FP&A, Procurement and others to identify potential areas of improvement in processes or policies to reduce workload and administrative overhead.
• Ensure effective, timely enablement plans and communications around any changes to processes and policy which requires marketing budget owners to comply.
• Deliver playbooks in support of budget management tasks to serve as referenceable tools for new and existing marketers for how to enter spend in Allocadia, request a PO, etc.

Required Qualifications

• Bachelor’s degree.
• 2-5 years of experience; Accounting/Finance background preferred.
• Effective organization skills and ability to handle multiple projects simultaneously.
• High attention to detail.
• Excellent interpersonal, written, and verbal communication skills.
• with the ability to tailor communication based on audience is a must.
• Ability to manage schedules and adapt for reprioritization of business needs.
• Demonstrated capacity and strong willingness to learn and develop.
• Must welcome challenge and have problem solver mentality.
• Advanced Excel skills and comfortable formatting data for various stakeholders.
• Has a stable internet connection of at least 25 mbps.